How to Run a Successful PTA Meeting
With the start of a new school term, your PTA committee may welcome enthusiastic new members brimming with fresh ideas. Their energy is vital to your ongoing success, so it’s essential that they leave your meetings feeling inspired, even when challenges arise. A well-run PTA meeting not only keeps busy volunteers committed but also lays the foundation for long-term success.
Our Top Tips for Running a Successful PTA Meeting:
- Plan Ahead: Develop the meeting agenda in advance and distribute it to all members at least three days prior to the meeting.
- Accurate Record-Keeping: Ensure that every meeting is thoroughly minuted, with all agreed actions clearly documented.
- Effective Leadership: The PTA committee chair plays a crucial role. They must guide discussions, ensure that all issues are debated and decisions recorded, and make every member—especially newcomers feel heard. Remaining impartial is key to facilitating fair, collective decision-making.
- Treasurer’s Contribution: The treasurer’s role is equally important. If they are unable to attend, they should send a detailed report to the chair for distribution, allowing all members the opportunity to review and comment.
- Secretary’s Duties: Tasked with writing and distributing minutes, the Secretary must capture all important points from the meeting, ensuring nothing is overlooked in future discussions.
- Inclusivity: Ideally, include at least one parent representative from each class. These representatives serve as a vital link, passing information between the PTA and parents.
- Meeting Structure: Organise a full PTA meeting once per term and consider forming smaller groups to meet more frequently for event planning.
- Keep Everyone Informed: A PTA newsletter is an excellent way to keep the school community updated. Assign one or two members to create a concise, engaging newsletter focused on upcoming events in the near term. To reduce printing costs, consider uploading it to the school’s website or collaborating with the school secretary to include it in other communications to parents.
For additional fundraising ideas to boost your PTA events, download our free Fundraising Pack.
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